A business party is a fantastic opportunity for the company organising it to celebrate its achievement, someone’s birthday or commemorate an important event. However, unlike a personal party, it can’t be so informal and unprepared. Actually, it requires many precautions to ensure it is both a safe and professional event. So, if you’re in charge of organising a business party, you should definitely have a look at the tips below, which will help you plan the event and avoid making mistakes that could possibly ruin the experience for everyone.
What kind of event is it?
Most companies prefer to organise luncheons or evening events and they usually schedule them on a Friday or Saturday. This makes perfect sense, because people are much more relaxed when they know they can get some rest after the party. Still, you have to make sure you know exactly what kind of event you’re supposed to organise. Is it a farewell party for an employee, celebration of business results or just a traditional company holiday party? Depending on the type, you should start making a list of the things you need to do or buy for it.
Once you’ve established what kind of party you’re throwing, you can proceed to creating a guest list. You may opt to invite all employees, with or without their partners, but there might be room for some business partners, as well. Your guest list will likely depend on your budget and the type of party you’re organising.
Venue and catering
Your guest list will tell you all you need to know about the type of venue you need and its capacity. While many business parties are held in the company’s offices and conference rooms, you might wish to consider hiring a nice venue, such as a local whiskey distillery, where you can have all the food and drinks provided by the host. Just make sure the place is big enough and easily accessible, since many people will want to get a taxi after the party or use public transport. So, don’t hire a venue that is too far from everything.
Now that you have your date, time and venue all sorted out, it’s time to send out invitations to people. That should be done at least a few weeks before the event, so that people have enough time to respond. For more formal events, you should send out mailed invitations, but those less formal ones can do without them and e-mails can do the trick.
Entertainment and theme
There are parties that require some form of entertainment (such as a DJ, band, speakers, etc.) because you want your guests to relax and enjoy the event. Make sure you hire only proven professionals when it comes to entertainment, since you don’t want the ruin everything by opting for inexperienced entertainers. Everyone has high expectations from entertainment at parties, so failing to meet such expectations is a major disappointment.
Most business parties offer alcohol, but only some have a policy that sets a limit when it comes to alcohol consumption. The reasons for such introduction are quite obvious, because there are often those who simply don’t know when to stop when it comes to partying. Some companies, therefore, provide drink tickets (usually two) and each guest is allowed a limited number of drinks.
Gifts and recognition
Parties are also a fantastic opportunity to provide gifts to employees and business partners. Whether it’s gift cards, cash or something else, each recipient is bound to appreciate the thought. Also, you want to take a moment to publicly acknowledge the effort of your employees and what better occasion than in front of everyone from the office?
While your budget plays an important role in determining what kind of party you’re going to organise, many other elements are more important to its success. So, if you follow these tips and plan carefully, you’ll most probably organise a party that everyone will enjoy and talk about for a long time.